FEATURES

How Does the Board Get So Much Work Done?

 

ND20-how-does-the-boardNew board member: What you mean the board book is 700+ pages long? Is it always so big?

The AAMFT Board of Directors meets four times a year, yet our work is never ceasing. Between meetings, we are busy reading reports, having discussions within our Network, and addressing current and future issues for our association. Committees and task forces are meeting via the Network, fulfilling the charge set forth to them by the president; when their work is completed, they submit a large report to the board—filled with information/data, backstory, considerations and recommendations—all of which gets read, discussed, and considered by the board.

In 2011, a best practice process called the consent agenda was initiated. Simply stated, the consent agenda is a list of work that has already been completed, then reviewed and vetted by the board within the Network. It is the work done between the meetings. Years ago, the board would receive a physical board book via mail/courier. They would read it over as they headed to the in-person meeting where they would then discuss what they had read. That slower method no longer exists. Now, by the time the Board of Directors is meeting, we have already engaged in a robust process of work items that have been completed, we’ve had opportunity and time to discuss them in the Network, and we are ready to “pass” them as one action item, in a single motion.

Any time any member wishes to have an item pulled from the consent agenda, the board member has the opportunity to do so. This is part of the parliamentary process wherein the question is put to the board for removal of any item on the list.

Generally, consent agenda items contain routine elements: the President’s Report, the President-Elect’s Report, the CEO’s Report, Task Force(s) and/or Committee Report(s), prior board meeting’s approved minutes, financial budget reports/audit reports, or the Component Evaluation Committee Report. It is not required that any of these items must be included; rather, the list is comprised of all completed and updated items. Therefore, the list varies throughout the year.

By using a consent agenda, it is apparent that the AAMFT Board efficiently uses time, resources, and internet/global connection to continuously achieve their elected responsibilities of Duty of Care, Duty of Loyalty, and Duty of Obedience. This allows our meetings to be focused on the synergistic process of thinking strategically and generatively for our association.


By the time the Board of Directors is meeting, we have already engaged in a robust process of work items that have been completed, we’ve had opportunity and time to discuss them in the Network, and we are ready to “pass” them as one action item, in a single motion.

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